Document Archiving For Banks

AdActa-FS ® (Folders System)

The purpose of the application AdActa-FS ® (Folders System) is to monitor the physical location, transport and storage of files of documents of an organization such as a Customer Contracts Loan Bank or the physical folder file a Customer Insurance Company. The application offers n-tier architecture, based on a database MS SQL Server or Oracle RDBMS, the J2EE Application Server may be the JBoss or Websphere and users using a web-based client for the use and management application. The identity of folders and storage sites shall be verified by using Bar-Code stickers. This solution offers ease of use and avoid mistakes. Through Folders System monitor all transfers of records to send and receive procedures with the help of bar-code labels and record all movements and concerned users. In storage, the application supports a hierarchical organization of space to store large numbers of files structure halls, corridors, shelves and storage locations and functions of deployment, retrieval and movement of files, using a specialized notebook recognizing bar- code. The system supports eight (8) levels of analysis of the structure of the repository, which are:

• Building (ie the location of the store)
• Games
• Corridor
• Side
• Column
• Level (Rafi)
• Split or box

Used separate barcode labels on records and separate storage locations with a range of numbers. The labels of different series can be easily distinguished, electronically (by code) and optical (of relevant information printed on the label under the Code). The codes have a check digit (check digit), so as to avoid any errors if necessary typing them. The Folders System has its own User Management and authenticate users to the system during the login is done through the Active Directory (LDAP Synchronization).

- Document Archiving & Retrieval are key drivers of operational costs and therefore, they affect the competitive profile of a Bank

Metropolis offers an integrated solution that includes:
- Mass scanning and automatic indexing of all documents at central back-office or district centers
- Short & Long Term Archiving
- Physical Document Storage Management
- Access to archiving through web-based independent application
- Support for File Ιnterface and Web Services API